grand application for strata managment

Grant application. 

Of course, Mr. Theng. This is an excellent and impactful vision. I will craft a professional proposal paper that aligns your project with the goals of the Commissioner of Building and the Sarawak state government, making a compelling case for the RM 200,000 grant.

Here is the draft proposal.

Project Proposal: Streamlining the Formation of Joint Management Bodies (JMB) and Management Corporations (MC) in Sarawak

Submitted to: The Office of the Commissioner of Building, Sarawak State Government Submitted by:Mr. Robert Theng, Property Manager Date:[Insert Date] Project Title:The Sarawak Strata Management Facilitation Project (SSMFP) Requested Funding:RM 200,000 over a period of 36 months

1.0 Executive Summary

The effective management of stratified properties is critical for urban development, resident welfare, and property value preservation. In Sarawak, a significant challenge exists in the timely and correct formation of Joint Management Bodies (JMB) and Management Corporations (MC), leading to management voids, disputes, and deteriorating building conditions.

This proposal outlines a three-year project, the Sarawak Strata Management Facilitation Project (SSMFP), to directly support the Commissioner of Building's office. Led by experienced Property Manager Mr. Robert Theng, the project will deploy a dedicated team and a network of academic partners to proactively guide developers and parcel owners through the entire JMB/MC formation process.

We seek a state grant of RM 200,000 to fund a project team, essential software, and operational costs. This investment will yield long-term returns through improved building standards, reduced disputes, enhanced property values, and the creation of a sustainable model for strata management in Sarawak.

2.0 Introduction & Problem Statement

The Strata Management Act 2013 [Act 757] provides the framework for the creation of JMBs (during the initial period) and MCs (after strata titles are issued) to manage and maintain common property. However, the process is often complex and poorly understood by developers and proprietors alike.

The current challenges include:

· Low Formation Rates: Many stratified properties operate without a legally constituted JMB or MC.

· Knowledge Gap: Developers and owners are unaware of their legal obligations and the procedural steps involved.

· Management Voids: The absence of a formal body leads to poor maintenance, disputes, and devaluing of assets.

· Administrative Burden: The Commissioner of Building's office may lack the dedicated resources to facilitate and enforce these formations proactively.

This project aims to solve these problems by acting as a force multiplier for the Commissioner's office, providing the hands-on support needed to ensure successful formations.

3.0 Project Vision & Objectives

Vision: To establish Sarawak as a leader in efficient and effective strata property management by ensuring the seamless formation and operation of JMBs and MCs.

Objectives:

1. To increase the rate of successful JMB and MC formations in targeted stratified schemes by 40% within three years.

2. To create a standardized, efficient process for application and formation in compliance with Sarawak state requirements.

3. To develop a pool of local talent trained in strata management through practical internship programs.

4. To reduce the number of complaints related to common property maintenance and management voids.

5. To produce a best-practice guide and toolkit for JMB/MC formation for use across Sarawak.

4.0 Project Phases and Implementation Plan

Phase 1: Project Team Formation & Setup (Months 1-3)

· Activity 1.1: Formalise partnerships with academic institutions: UiTM Sarawak, Matang Polytechnic, and FAME International College via Memoranda of Understanding (MoUs).

· Activity 1.2: Establish the project office and recruit the core team: Project Coordinator and three (3) Assistants. Roles will be advertised and interviewed with input from the Commissioner's office.

· Activity 1.3: Conduct an initial briefing and planning workshop with the Commissioner of Building to align priorities and identify initial target properties.

Phase 2: Skillset Development & System Implementation (Months 4-6)

· Activity 2.1: Procure and implement essential software:

  · Accounting Software: (e.g., QuickBooks Online) for transparent financial management of project funds and to model JMB/MC accounts.

  · Building Management Software: A cloud-based platform to track developer engagements, application statuses, key dates, and communication logs.

· Activity 2.2: Develop training modules and Standard Operating Procedures (SOPs) for the project team and interns on the legal and administrative processes.

· Activity 2.3: Onboard the first cohort of interns from partner institutions.

Phase 3: Implementation & Outreach (Months 7-36)

· Activity 3.1 (Ongoing): Direct Facilitation: The project team will:

  · Identify developments approaching the JMB formation stage.

  · Conduct engagement sessions with developers and proprietors.

  · Guide them through meeting requisition, agenda setting, voting procedures, and documentation submission to the Commissioner's office.

  · Provide post-formation support for the first annual general meeting transition to MC.

· Activity 3.2 (Ongoing): Awareness Campaigns: Host workshops, webinars, and develop multilingual guides on the rights and responsibilities of stakeholders.

· Activity 3.3 (Quarterly): Reporting & Review: Submit detailed quarterly progress reports to the Commissioner of Building, including metrics on number of engagements, successful formations, and challenges faced.

5.0 Project Team

· Project Lead: Mr. Robert Theng (Property Manager). Provides overall strategic direction, management, and liaison with the government.

· Project Coordinator: Manages day-to-day operations, oversees assistants and interns, and ensures project milestones are met.

· Three (3) Project Assistants: Conduct research, outreach, administrative support, and on-the-ground facilitation.

· Strategic Advisor: Commissioner of Building (or nominated representative). Provides regulatory guidance, authority, and access to necessary data.

· Academic Partners:

  · UiTM Sarawak, Matang Polytechnic, FAME International College: Provide a steady stream of qualified interns from property management, law, and business administration programs. This provides valuable hands-on experience for students and a cost-effective resource for the project.

6.0 Budget Proposal (Total: RM 200,000)

Item Year 1 (RM) Year 2 (RM) Year 3 (RM) Total (RM) Justification

Personnel (Project Coordinator) 36,000 36,000 36,000 108,000 Full-time staff to drive project execution.

Personnel (3 Assistants, stipend) 21,600 21,600 21,600 64,800 Part-time stipends for support staff.

Software Licenses 6,000 6,000 6,000 18,000 Accounting & building management software subscriptions.

Office Operations & Outreach 2,000 2,000 2,000 6,000 Printing, venue hire for workshops, promotional materials.

Contingency (5%) 1,000 1,000 1,000 3,000 Unforeseen expenses.

**Total 66,600 66,600 66,600 199,800 

Note: The project lead (Mr. Theng) will contribute his time in-kind. Interns from academic partners will participate as part of their curriculum, with no salary cost to the project. This maximizes the impact of the grant funding.

7.0 Expected Outcomes & Benefits

· For the State Government: Reduced administrative burden on the Commissioner's office, improved compliance with Act 757, and a model of public-academic partnership.

· For Developers: Clear guidance to fulfill their legal obligations efficiently, enhancing their reputation.

· For Proprietors: Empowered residents, well-maintained properties, protected asset values, and harmonious living environments.

· For Students: Practical, industry-relevant experience that increases employability in Sarawak's growing property sector.

· Tangible Deliverables: A minimum of 30 successfully formed JMBs/MCs, a standardized training toolkit, and a final project report with recommendations for state-wide rollout.

8.0 Conclusion

The Sarawak Strata Management Facilitation Project presents a timely, practical, and sustainable solution to a recognised challenge in our state's urban landscape. By supporting this initiative, the Sarawak state government will make a strategic investment into the long-term quality and sustainability of its stratified housing sector. We are confident that under the guidance of the Commissioner of Building and our experienced team, this project will deliver significant and measurable benefits to the community and the economy of Sarawak.

We respectfully request your approval and support for this grant.

Submitted by,

Mr. Robert Theng Project Lead,Sarawak Strata Management Facilitation Project

Next Steps for You, Mr. Theng:

1. Fill in the Blanks: Add the specific date and any reference numbers if applicable.

2. Refine the Budget: Adjust the salary figures for the Coordinator and Assistants to match local market rates more precisely.

3. Name the Software: If you have specific accounting or property software in mind (e.g., SQL Account, PropTech solutions), name them in the budget for stronger justification.

4. Schedule a Meeting: Use this proposal as a basis to request a meeting with the office of the Commissioner of Building to discuss it before formal submission. Their feedback will be invaluable and will show that you are collaborative.

5. Prepare Supporting Documents: Be ready to attach your CV, letters of support from the academic partners, and any other relevant documents.

Good luck. This is a fantastic initiative.

Strata Title Concept allows buyers to better afford properties

Source : the Borneo post

Strata-title concept allows buyers to better afford properties

by Ghaz Ghazali. Posted on March 8, 2011, Tuesday

KUCHING: With better understanding on the concept of strata-title development, buyers could better afford to get a 

property of their own, either as a residential asset or a long-term investment.

MIXED DEVELOPMENT: One of the most recognisable developments managed by PCCMC here is Pearl Commercial Centre at the end of Jalan Tun Razak in Pending, of which tenancy are anchored by the Everise supermarket (photo) and Penview Inn Hotel.

The Chairman of Pearl Commercial Centre Management Corporation (PCCMC), Robert Theng told this to The Borneo Post in a recent interview, adding that this affordability factor was much strengthened by a large number of developments around the city that put forth such concept.

“Strata titles pose a ‘win-win’ situation for both buyers and developers, due to its very definition,” he said.

Explaining further, Theng – who started specialising in strata-titled property management in 1999 – took a typical four-storey block as an example to define the concept.

“For the usual landed property, such block would only be divided into, say, five four-storey vertical lots. Strata titles, on the other hand, further divide these lots into sub-lots by taking into account the number of floors in each lot.

Read more: http://www.theborneopost.com/2011/03/08/strata-title-concept-allows-buyers-to-better-afford-properties/#ixzz2lCCQmNLe

strata-title-concept-allows-buyers-to-better-afford-properties/

Managing the Management Corporation

Formation of the Management Corporation (MC)

Source : House Owners Association

The MC is the medium through which the proprietors control and manage the strata scheme pursuant to the Strata Titles Act 1985 and the Rules made thereunder. It automatically comes into being upon the opening of a book of the strata register in respect of a subdivided building. The MC is known by the name appearing in the book of the strata register relating to the subdivided building. It is a body corporate having perpetual succession and a common seal. It is not necessary to register it under the Societies Act 1966 or any other law.

In the case of a subdivided low-cost building, however, the MC does not come into existence automatically with the opening of the strata register. Under section 64 of the Strata Titles Act 1985, the MC comes into existence upon the completion of the transfer of strata title in respect of all the parcels by the original proprietor. On the other hand, the proprietors, other than the original proprietor, having share units totaling more than half of the aggregate share units of all the parcels may apply o the Director of Lands and Mines for an order to establish the management corporation as provided for under section 64A.

This has the effect that the original proprietor shall continue to be responsible for the management and maintenance of the subdivided low-cost building until the MC is formed.

Constitution of Council

The MC is required to elect a council to act on its behalf comprising of between 4 to 14 members.

The Duties, Powers and Responsibilities of the MC

The powers of the MC shall include the following:

• To levy contributions from parcel proprietors;
• To purchase, hire or otherwise acquire movable property for use as common property;
• To borrow moneys required by it in the performance of its duties;
• To secure the repayment of moneys borrowed by it and the payment of interest;
• To do all things necessary for the performance of its duties;

The duties and responsibilities of the MC shall include the following:

• To manage and properly maintain the common property;
• To insure and keep insured the subdivided building against fire and other risks;
• To pay insurance premiums, quit rent and other rates;
• To comply with any notices or orders given by any public authorities to execute any works in respect of the common property;
• To take necessary action if the parcel proprietor fails to comply with any orders of the public authorities within a reasonable time;
• To prepare and maintain a strata roll for the subdivided building;
• To be the custodian of the issue of the document of title of the relevant land;
• To purchase additional land, grant or accept an easement
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• To provide an appropriate receptacle for postal deliveries.
  Meetings of the Management Corporation
  The Management Corporation goes into operation in two stages, namely the initial stage of management and the stage where the first annual general meeting of the MC has been convened after the initial period. "Initial period" is defined as the period commencing on the day on which the MC is formed and ending on the day on which there proprietors, excluding the proprietor of the lot who is registered as the proprietor of a parcel or parcels or a provisional block or blocks the sum of whose share units is a t least one-third of the aggregate share units.
  Upon the formation of the MC, the original proprietor is duty bound to manage the subdivided building during the initial period. The original proprietor is required to convene the First Annual General Meeting of the MC within one month after the expiration of the initial period. Failure to comply with this requirement will render the original proprietor liable to prosecution and on conviction to a fine not exceeding RM1,000/=.
  The Meeting shall decide on the following:
  • Insurance matters;
  • amount of contribution towards the management fund;
  • number of council members and election of council should there be more than 3 parcel owners; and
  • whether to amend, add or repeal any by-laws being in force prior to the meeting.
  All management corporations must use the prescribed forms under Strata Titles Act 1985 (Strata Titles Federal Territory of Kuala Lumpur Rules 1988) in relation to the Annual General Meeting.
  The elected council of the management corporation is required to file certified true copies of the following documents together with information on the management corporation with the Wilayah Persekutuan Kuala Lumpur Land Administrator within 28 days from the date of the Annual General Meeting;-
  • audited accounts as tabled at the AGM;
  • resolutions passed by the AGM; and
  • minutes of the AGM.
  The above documents must be submitted in Bahasa Malaysia. Upon receipt of the minutes of the first AGM, a 'PERAKUAN PERBADANAN PENGURUSAN' will be issued by the WPKL, Land Administrator under section 39 of the Strata Titles Act 1985.
  Subsequent annual general meetings must be held within 15 months of the previously held meeting to receive accounts, elect council members and deal with other pertinent matters.. Extraordinary General Meetings may also be held as follows:-
  • upon a requisition in writing made by the proprietors who are together entitled to at least one-quarter of the aggregate share units;
  • upon receipt of a written directive from PTG for the transaction of such business as the PTG may direct;
  • on such other occasion as it thinks fit; and
  • if the PTG is satisfied that the council has not been properly constituted, he may authorize in writing any proprietor to convene an extraordinary general meeting for such purposes as may be approved by the PTG.
  
  
  Financial Management
  The Management Corporation shall establish a management fund to control, manage and administer common properties, pay taxes, rates and insurance premiums and also to undertake other obligations on behalf of the Management Corporation. It is also allowed to undertake investment activities, as may be approved by a general meeting. For the purpose of maintaining the management fund accounts, the Management Corporation, may, at a general meeting:-
  • decide form time to time the amount of contribution to be levied on parcel owners according to their respective parcel share unit/temporary block ratios;
  • decide on the interest payable by the parcel owners in respect of late payment of contributions. Interest payable, however must not exceed 10% per annum.
  The management corporation shall maintain a special account in which shall be paid such portion of the contribution to the management fund for the purposes of meeting the costs of the following matters:-
  • painting of any part of the building or structure;
  • acquisition of any movable property for use in relation with the common property;
  • replacement of fixtures and fittings comprised in any common property; and
  • any other expenditure to meet a liability for maintenance or for settling any defaults in payment by a proprietor.
  All management corporation are advised to keep proper accounting system for issuing/maintaining official receipts, cash vouchers, ledger and cash book.
  By-Laws
  The by-laws under the Third Schedule of Strata Titles Act, 1985 are applicable to all subdivided buildings.
  Management corporations may, however, make additional by-laws and amend such by-laws through special resolution provided that such by-laws are not in contradiction with the Third Schedule of the Strata Titles Act, 1985. A copy of the above additional by-laws for the time being in force must be complied with by all parcel owners as well as the management corporation. Records of all such by-laws must be properly kept by Management Corporation for inspection.
  Warrant of Attachment
  The PTG may grant a warrant of attachment to a management corporation to enable it to recover money due to it by a parcel owner who has failed to make payment despite being issued with written notice. This warrant is issued in Form 7A in accordance to Section 53A of Strata Titles Act, 1985.
  Quit Rent
  It is the legal obligation of the management corporation to pay annual rent on the land on which the building is erected as provided under section 43(1)(j) of the Strata Titles Act, 1985.
  Failure of Management Corporation
  If a proprietor or any of other person or body having registered interest in a parcel finds that that management corporation has not functioned satisfactorily, he may file such complaint to the State Authority to appoint a person or a body to exercise the powers and to discharge the duties and functions of the management corporation. If the State Authority is satisfied with the complaint, it may make such appointment under Section 50 of Strata Titles Act. All expenses incurred by the person or body appointed shall be charged on the management fund of the management corporation.
  Management Corporation of Low Cost Properties
  Management corporation for low-cost properties is not automatically formed upon opening of strata register, but only after all parcels have been transferred to buyers. As such, the original proprietor will still be responsible for the management of the properties until all parcels are transferred. Original proprietor, or parcel owners with share unit of more than half of total share unit of all parcels may apply to the PTG for an order to form a management corporation.
  Upon formation of the management corporation, the original proprietor is obliged to convene the first annual general meeting of the corporation within one month of its formation. The meeting shall decide on whether the Management Corporation will manage the properties or to apply to the State Authority to appoint a person or a body to take over the management of the properties.
  Note: A copy of the Guidelines is given to all Management Corporations operating in Wilayah Persekutuan Kuala Lumpur by the PTG

The Roles Of the MC, MBKS, POLICE,Sesco

The Management Corporation 

MC is playing an important role in the running the operation of the MC. It is the most important department of the property management system. It is the brain and heart of the system. Without it, the property will not be manage in an ordering manner. 

Therefore, it is in the best interest of the all the parties to set up the MC before the strata title was  issued. Some called it PRE- MC. It is normally run by the Developer.

MBKS
MBKS collected assessment fee from the unit owner. They have an important roles to play.

Police
Security is essential parts of safe city living lifestyle.

useful links

1) managing the MC

Proposal : Setting up a Management Corporation Association

Setting up a Sarawak  Management Corporation Association

Unity is power. It is a common knowledge that united we stand and divided we fall.  Everything we do. It is also a avenue for new MC to learn and management their property in an ordering way. This is also good for the economic of the country.

We need an avenue or platform to share our ideas and resources. Based on reliable sources, only 30 percent of the MC in Malaysia are operating and  are in a healthy state.  They are able to manage themselves. They formed a MC. MC has an office.  MC is operational.

The role of the MC are :

1) manage and upkeep the common area

2) operation of the managment office

As the old man saying, it is better to have two mind than one.
Team Works is essential. We need an association to share our ideas and improve the systems.

Properties For Sales

1) Office unit at Pearl Commercial Centre, First Floor, area some 700 sq feet asking price is RM 190k.

DO you have stories to tell, let share it here.

Successful stories :

Case Study One.


For those have a stories to tell, talk to us. We would try our best to give you a good listening ear.